Download Messages from Internet Mail Accounts

single and multiple user accounts

Supports both single and multiple user accounts.

A single user account is a mailbox that receives messages for just one user in your organization.

A multiple user account is a mailbox that receives messages for more than one user and in many cases for an entire organization (also known as global or domain accounts). In this situation, eXchange POP3 examines each message and using Active Directory (see below) delivers the message to the appropriate Exchange Server users.

pop3 and imap

Supports both Internet protocols (POP3 and IMAP) for retrieving messages.

unlimited mail accounts

Retrieves messages from any number of POP3 or IMAP mailboxes.

parallel processing

Retrieves messages from more than one mailbox at the same time. This ensures that mailboxes with a large amount of data will not hold up processing of other mailboxes.

download from more that one isp

Retrieves messages from mailboxes located on any number of Internet Service Providers (ISP).

special message headers supported for group (or domain) mailboxes

Supports special message headers (like X-ENVELOPE-TO and X-RCPT-TO) used by some ISPs to properly identify intended recipients of messages in multiple user accounts. This is handled automatically by examining all possible recipient headers and comparing them to the Active Directory.

internet mailbox sharing (leave messages on server)

In some circumstances you may want to share an Internet mailbox between eXchange POP3 and another user. eXchange POP3 can optionally not delete a message after it has been downloaded leaving it for others to download as well. You can specify how long an already downloaded message should stay in a mailbox before eXchange POP3 removes it.

message size restriction

Optionally set limit on message size for downloading. If message is too big it is deleted without being downloaded but a message is sent to the intended recipients stating that the message was discarded due to its size.


Advanced graphical user interface allows you to quickly and easily control, monitor and configure eXchange POP3 in real-time.




Remote Control

The administration program may be run from any computer in your network and remotely operate eXchange POP3.


Multiple Windows

The administration program can launch a separate window for any section you are viewing allowing you to view multiple aspects of the product at the same time.


Event Log

All activity performed by eXchange POP3 is recorded in its own event log.

You can search the event log for specific events based on severity (info, warning, error), date/time range, message Id and keyword matches in event description.

message tracking/history
Any event relating to a message is logged along with the message’s Id. By searching on a message’s Id, you can see the message’s entire history as it was processed.


Message Log

Tracks each message processed and includes details such as: message header, recipients, attachment names, rules that processed message and if virus found.



Monitor each component of eXchange POP3 in real-time. Indicates if any problems have occurred.



Monitor each communication session as it is happening. Indicates progress of messages being sent or received.



Monitor performance counters.

Google Mail (GMail) Supported

Supports downloading messages from GMail accounts and sending through GMail. GMail requires SSL connections.

SSL Connections

Supports encrypted connections using SSL for downloading and sending messages.

Outgoing Mail (Internet-Bound)

smart host or dns

Send all outgoing messages to your Internet Service Provider’s (ISP) smart host (SMTP server) or send them directly to their destination domain using DNS lookup.

on demand processing

Optionally automatically send outgoing messages as they become available without waiting for schedule.

isp sending authentication

Some ISPs require authentication before accepting messages to be sent through them. eXchange POP3 supports the 2 main authentication methods: 1) some ISPs require a login to your Internet mailbox before sending, and 2) some ISPs require a user Id and password before sending (SMTP Authentication).

Rules Engine

Complete control of all messages entering or leaving your network. Easy to use and flexible.

specify conditions

eXchange POP3 allows you to specify from a long list of conditions when a rule should be triggered. You can specify conditions that include:

  • matching keywords in message fields (sender, recipient, copylist, subject, message body, attachment name, etc.)
  • message size
  • no valid sender, recipient or subject
  • and more…

specify actions

If the conditions of a message are met the actions you specify are performed on the message. Actions include:

  • delete message
  • copy or move message to folder
  • copy or forward message to list of recipients
  • auto-reply and notification messages
  • insert text in message (example: confidentiality or legal statement)
  • remove all attachments or ones that have names that match certain keywords
  • map the domain part of a recipient’s address if it matches a specified domain to a different domain
  • and more…

block spam

The extensive features of the rules engine allows you to effectively block SPAM entering your system.

Virus Scanning

eXchange POP3’s virus scanning architecture works with almost all virus scanners on the market. eXchange POP3 allows you to use the virus scanner you already have chosen and trust for your organization to scan email messages before they are delivered to Exchange Server. You can set options on how to handle a message if a virus is detected. Options include moving message to a special folder and notifying the sender, recipients and postmaster.

Active Directory Integration

When downloading messages from group (or domain) type mail accounts where more than one user’s mail is deposited into the same mailbox, most pop3/imap connectors require complicated and usually not 100% reliable methods for determining the actual recipients for each message. With eXchange POP3’s Active Directory integration, eXchange POP3 can automatically and reliably determine valid local email addresses and therefore determine the proper recipients for each downloaded message.


Queues are special folders where messages are stored for processing. This allows you to see what messages are waiting to be sent to the Internet or Exchange Server.
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  • view messages as they are processed and sent
  • hold messages until you release them or set a date/time for automatic release
  • failed messages display date/time when eligible to be tried again
  • view message properties like Internet header
  • view message history
  • forward message to other recipients
  • set expiration time for queue after which messages are automatically removed

You can create folders for storing messages. Messages are stored to a folder if a rule is configured to do so or if you have configured virus scanning to quarantine infected messages. You can view the list of messages in a folder including their properties and histories. You can also forward messages to a list of recipients.

  • view message properties like Internet header
  • view message history
  • forward message to other recipients
  • set expiration time for folder after which messages are automatically removed


Setup Wizard

Quick and easy installation and setup with eXchange POP3’s Configuration Wizard. Just answer a few simple questions and the Wizard will do the rest.